Slide 1: STAFFING VAIBHAV VYAS DEFINITIONS : DEFINITIONS Staffing is the process by which an organization creates a pool of applicants and makes a choice from that pool to provide the right person at the right place at the right time to increase the organizational effectiveness. Staffing is the process of acquiring, deploying, and retaining a workforce of sufficient quantity and quality to create positive impacts on the organization's effectiveness Main objective of staffing : Main objective of staffing TO UNDERST AND THE NATURE OF STAFFING AND HOW IT IS A FUNCTION OF ALL MANAGERS IN AN ORGANISATION.
TO UNDERSTAND MAINPOWER PLANNING SO THAT PEOPLE ARE AVAILABLE AT RIGHT TIME AND AT RIGHT PLACE
TO UNDERSTAND THE ISSUES RELATED TO JOB ANALYSIS AND THE USES FOR WHICH IT IS UNDERTAKEN IMPORTANCE OF STAFFING : IMPORTANCE OF STAFFING FILLING ORGANISATIONAL POSITIONS: Concerned with filling of good systematic staffing.
Right job according to right person.
Continuing them in the organization. ELEMENTS OF STAFFING : ELEMENTS OF STAFFING Manpower planning
Recruitment and selection
Training and Development
Performance appraisal Scope of Staffing : Scope of Staffing Hiring
Human relations MANPOWER PLANNING : MANPOWER PLANNING “ Manpower planning is the process by which an organization ensuresthat it has the right number and the kind of people, at the right place, at the right time, capable of effectively and efficiently completing those tasks that will help the organization achieve its overall objectives”. Slide 8: To ensure right people at right place at
To ensure future needs of manpower in
the light of organizational planning and
Making the current manpower inventory
suitable for future managerial positions. Features of manpower planning : Importance of manpower planning : Importance of manpower planning DEFINING FUTURE PERSONNEL NEED.
(Basis of recruiting and developing personnel)
COPING WITH CHANGES.
(Future changes can be cope up with
PROVIDING BASE FOR DEVELOPING TALENTS.
(Setting up the priorities before recruiting)
INCREASING INVESTMENT IN HUMAN RESOURCES.
(Provides the way for effective utilization of
talents) Job analysis : Job analysis “Job analysis is the process of studying and collecting information relating to the operations and responsibilities of a specific job. The immediate products of this analysis are job descriptions and job specifications”. Slide 11: ORGANIZATIONAL DESIGN (building internal relationships)
ACQUISITION OF PERSONNEL (planning, recruitment, orientation)
HUMAN RESOURCE DEVELOPMENT (career planning & training & development)
JOB EVALUATION & COMPENSATION (determining relative worth of job)
PERFORMANCE APPRAISAL (promotion, pay increase, training needs)
SAFETY & HEALTH (environmental & operational conditions)
EMPLOYEE COUNSELLING (choice of careers and rehabilitation) Uses of job analysis Slide 12: RECRUITMENT :
Recruitment is the process of finding and attracting capable
applicants for employment. The process begins when new
recruits are sought and ends when their applications are
submitted. The result is a pool of applicants from which new
employees are selected.
Selection is the process of differentiating between applicants
in order to identify and hire those with a greater likelihood
of success in a job. Recruitment & selection Difference : Recruitment & selection : Difference : Recruitment & selection RECRUITMENT SELECTION
To attract maximum number To choose best out of the
of candidates. available candidates.
It creates application pool It is a rejection process
as large as possible. where few are selected.
Techniques are not very Highly specialized techniques
intensive. are required.
Outcome is application Outcome is the candidate who
pool. is offered job. Recruitment & selection process : Recruitment & selection process RECRUITMENT SELECTION
Advertisement Screening of applications
Employment agencies Selection tests
On campus recruitment Interview
Deputation Checking of references
Employee recommendations Physical examination
Labor unions Approval by authority
Gate hiring Placement Training & development : Training & development TRAINING :
“Training is a short term process utilizing a systematic and
organized procedure by which non managerial personnel learn
technical knowledge and skills for a definite purpose.
“Development is a long term educational process utilizing a
systematic and organized procedure by which managerial
personnel learn conceptual and theoretical knowledge for
general purpose”. Role of training & development : Role of training & development INCREASE IN EFFICIENCY
INCREASE IN MORALE OF EMPLOYEES
BETTER HUMAN RELATIONS
INCREASED ORGANIZATIONAL VIABILITY & FLEXIBILITY Performance appraisal : Performance appraisal Major key to managing itself
Basis of determining who is promotable to higher position
Determines strengths and weaknesses of a manager
Measures performance in accomplishing goals and plans
Integral part of organization
Recognize legitimate desire of employees for progress
Essential for effective managment Appraisal Methods : Appraisal Methods Graphic Rating Scale
Critical Incidence method
180 Degree Appraisal
360 Degree Appraisal
Management by Objective
Balance Score Card Conclusion : Conclusion Staffing is the most vital asset with an organization, without which it cannot move ahead in the competitive world. It can be equated with HR management as both have same sort of objectives. Staffing is an open system approach. It is carried out within the enterprise but is also linked to external environment. Slide 20: THANK YOU